Gaining ROI by Adopting Early with ClickLearn
IFS Cloud works on a twice-yearly release cadence, which means new capabilities are arriving faster than many teams update their processes, documentation, and training. With their latest update, IFS Cloud 26R1 extends functionality across ERP, enterprise asset management, service management, aviation maintenance, and sustainability, with a strong focus on operational intelligence and control.
But the real impact of an IFS Cloud release is what changes for users planning work, maintaining assets, managing service operations, and making day-to-day decisions. This blog looks at the most important IFS Cloud 26R1 features, what they change in practice, what businesses should consider before rolling out those changes to users and how a strong training tool ClickLearn for IFS will have you steps ahead of the release so you gain the highest ROI on day 1.
Without the right guidance, users fall back on familiar processes or rely more heavily on IT and support teams. ClickLearn helps you stay ahead of these changes by keeping training and documentation aligned with your IFS Cloud environment. Capture your processes once, create learning content in multiple formats, and quickly update guidance when workflows change. With the right training in place before new functionality reaches users, you make each IFS Cloud release easier to adopt and help your employees get value from new capabilities sooner.
What Is New in IFS Cloud 26R1?
The biggest shift in IFS Cloud 26R1 is how deeply intelligence, control, and automation are being pushed into everyday operational decisions. IFS introduces new capabilities across ERP, enterprise asset management, service management, aviation maintenance, and sustainability. Key areas include tighter material readiness, stronger work authorization and permit governance, expanded service project capabilities, improved commercial contract management, and the introduction of IFS Zero for Scope 1, 2, and 3 emissions management.
Key IFS Cloud 26R1 Features Businesses Should Know
The most useful way to look at the new IFS Cloud features is by asking one question: what changes for the teams using the system every day?
1. Smarter maintenance planning and material readiness
In IFS Cloud 26R1, IFS has strengthened the connection between maintenance demand and warehouse execution. The release introduces reservation-driven, zone-based picking, wave release, consolidated pick lists, and two-stage picking for maintenance materials. The practical benefit is greater predictability. Maintenance teams are less likely to reach execution only to discover the required material hasn’t been picked or staged correctly.
2. Stronger safety and permit controls
For asset-intensive businesses, safety authorization is often where planning and execution collide. IFS Cloud 26R1 features add stronger permit-to-work capabilities, including conflict checks, controlled extensions, and better traceability. This matters most in environments where maintenance work involves multiple teams, contractors, and overlapping permits.
3. More consistent asset and reliability management
The IFS Cloud updates also strengthen reliability processes through enhancements to Failure Mode, Effects, and Criticality Analysis, or FMECA. For reliability teams, this reduces the need to recreate the same failure of information across separate analyses and gives maintenance decisions a clearer audit trail.
4. More flexible service execution
Service teams often operate across very different working conditions, from fully connected technicians to contractors and teams working offline. The latest IFS Cloud release updates expand service management around these realities, with IFS emphasizing more consistent execution across online, offline, and contractor-based work.
5. Sustainability data moves closer to operations
One of the more significant IFS Cloud new features is IFS Zero, which makes its platform debut in 26R1. IFS describes it as an AI-native emissions management capability for Scope 1, 2, and 3 emissions, designed to provide an audit-ready foundation inside IFS Cloud. Sustainability data becomes more closely connected to operational systems, which changes who captures information, who validates it, and how teams prepare reporting and audits.
What Do These IFS Cloud Updates Mean for Users?
Every IFS Cloud update brings new opportunities to improve productivity, streamline workflows, and get more value from your ERP investment. But new features only deliver results when users know how to take advantage of them. Don’t let new features go unused or outdated training slow your team down. Discover how to turn software changes into measurable business value with practical strategies for improving user adoption, reducing support requests, and helping your teams work more confidently.
Read our Blog: Explore the Future of Digital Adoption in 2026
Even small changes to familiar screens, approvals, or daily processes create confusion, slow down productivity, and increase support requests. Here’s what organizations need to consider:
Adapting to new workflows: Users often stick to familiar processes, even when updates introduce faster, more efficient ways of working. Clear, step-by-step guidance helps them make the transition with confidence.
Keeping training materials up to date: Outdated screenshots, guides, and SOPs create more confusion than clarity. Automatically updating training documentation helps ensure users always have access to relevant instructions.
Delivering role-specific training: Not every IFS Cloud update affects everyone equally. Maintenance planners, service technicians, and finance teams need guidance tailored to the workflows they use every day.
Driving adoption of new features: A new feature has little value if nobody uses it. Making training accessible within IFS Cloud helps users discover and adopt new functionality without disrupting their work.
Reducing IT and support requests: When users struggle to navigate changes, support tickets quickly pile up. Providing self-service training and in-app guidance helps users find answers independently.
The bottom line? Keeping up with IFS Cloud updates isn’t just about upgrading your software. It’s about bringing your people along with every release. With ClickLearn, companies automate training documentation, keep learning materials current, and deliver guidance directly within IFS Cloud, helping users adapt faster while reducing the burden on IT and training teams.
Conclusion: Keeping IFS Training Current with ClickLearn
Frequent IFS Cloud updates create an ongoing documentation problem. Every changed screen, process, or approval path can make existing Word documents, screenshots, and step-by-step guides outdated. ClickLearn helps teams record IFS processes, create training content from those recordings, and update documentation when the system changes. This makes it easier to keep guidance aligned with the current user experience instead of rebuilding materials manually after every IFS Cloud release. Portsmouth Aviation used ClickLearn early in its implementation to document processes at scale. Read the full story of how Portsmouth Aviation achieved the smoothest IFS implementation in 20 years.
ClickLearn for IFS helps bridge the gap between IFS Cloud updates and user productivity by making it easier to create, maintain, and deliver training content at scale. You can capture processes once and automatically transform them into step-by-step guides, simulations, videos, and other learning materials. By making user adoption and continuous training part of your release strategy, you reduce disruption, minimize reliance on support teams, and help your workforce get more from every update.
FAQ
IFS Cloud 26R1 introduces updates across maintenance, service management, asset management, safety, sustainability, and operational planning. The release also strengthens how intelligence and automation support day-to-day business decisions.
The biggest impact will depend on the user’s role. Maintenance, warehouse, service, reliability, and operational teams may see changes to familiar processes, approvals, planning steps, and reporting activities.
IFS follows a twice-yearly major release cadence, supported by regular service updates. Businesses should plan ongoing system changes rather than treating upgrades as occasional one-off projects.
Not every update will require formal training, but changes to screens, processes, approvals, or role responsibilities should be reviewed. Training is especially important when new functionality changes how employees complete everyday tasks.
Businesses should review affected processes before each release, identify outdated screenshots and guides, and update role-specific training before go-live. Tools like ClickLearn help teams record processes and maintain training content as IFS Cloud updates are introduced.
Want to see ClickLearn in action?
Resources
New webinars, events and blogposts
Webinar
Event
